High Volume Input

Software vs. Spreadsheets: High Volume Input

We’ve been taking a look at our own data this month and reviewing the ways in which people are using TRACS. What we found was quite impressive, in some cases, an individual user could be inputting over 500 records a day into the TRACS Back Office System. It’s always great to see users utilizing the system, but this fact alone says an awful lot more about efficient processes.


Do you think you could input over 500 technical records into a spreadsheet accurately in one day? Even if you think you could, the practicality of it would be near impossible in terms of long-term upkeep and maintenance; losing track of who has input what data for example. Spreadsheets are simply not a scalable solution for a growing business or organization working with technical equipment.


The list of holdbacks for managing equipment through spreadsheets is near endless. Not only are they risky, with the potential to be accidentally deleted or saved over the top of, they can be extremely inaccurate. A spreadsheet also won’t give you any indication of error, be it a typo, alert or warning – and because of this, often mistakes aren’t found until it is too late.


It’s all down to process; by streamlining data input you can facilitate workflow efficiency with a system that is bulletproof. As mentioned earlier, TRACS’ users can quite happily input 500 records a day into its Back Office System, however there is the potential to input twice that amount or even more. Whether you have hundreds of items to manage daily or thousands, TRACS is a reliable, scalable solution for accurate and efficient equipment management.