Spreadsheets have always sat at the core of your equipment rental business, and after many an unsuccessful audit, you’ve realized it’s now time to embed something more robust organization-wide. Congratulations for making it to this step and for considering the next level of digital working – we can assure you, you won’t look back.
Information is king for any equipment business but creating management reports for your board from everyday operational data can be time consuming and arduous, and is often out of date before they see it. When it comes to auditing, having a system which digitally logs all information against each piece of equipment is crucial, but data management solutions should also provide key decision makers with an up to the minute view of the entire business.
Feature-rich doesn’t always have to mean complicated. If well designed, good software should be technically detailed and thorough with an intuitive user friendly front end.
Software that demands more time reading its instructions manual than actually using it to work greatly hinders productivity. As said by Alan Kay, American Computer Scientist “simple things should be simple and complex things should be possible”. At the other end of the spectrum is software that is too simple to undertake complex tasks – the key is finding the perfect balance between functionality and usability.
There is always an underlying fear when getting to grips with new software; that you may accidentally press the wrong button, save over existing crucial documents or even break the system. Whether a new employee getting to grips with embedded organizational tools, or undergoing a company-wide implementation, software needs to be fail-safe to avoid disruptions to everyday business.