• Effective Operational & Financial Administration
  • Tailored to Our Industry
  • Effortless Integration, Complementing Existing Systems
  • A User-Friendly Interface
  • Solutions for Renting-Out Equipment

    Effective Operational & Financial Administration

    TRACS is an Enterprise Class Software Solution which solves the complex operational and financial administration of Equipment and Asset Management within the international Oil and Gas market: increase rental revenues by achieving maximum equipment utilization and reduce downtime with efficient mobile operations.
  • Solutions for Renting-Out Equipment

    Tailored to Our Industry

    TRACS is feature-rich, built from the ground-up, to address the core issues of ordering, supplying, and delivering, inspecting and repairing oil-field equipment, from both the operational and financial perspective.
  • Solutions for Renting-Out Equipment

    Effortless Integration, Complementing Existing Systems

    Designed to interface and communicate with any ERP (Enterprise Resource Planning) system, TRACS provides an administrative front-end which allows companies to take control of their equipment management.
  • Solutions for Renting-Out Equipment

    A User-Friendly Interface

    The TRACS core Back Office System (BOS) is based on tried, trusted and scalable Microsoft technology presenting users with a familiar environment including pick lists, drop-down menu and toolbar features; as well as easy to recognize file and folder structures. Easily attach and transfer documents to third parties through seamless integration with Microsoft Outlook, Office, SharePoint and other productivity tools.
  • Direct

    Enquiry, Order and Invoice Generation

    Automate the process of searching for, ring-fencing, generating and emailing sales quotations with the help of TRACS SMART Search. Save time and effort by generating and recording multiple customer requests under one enquiry.

    Raise orders for the rental and / or sale of equipment with ease, defining basic rental hour/day/week/month rates with optional operational adjustments applicable where necessary. Rent by the joint, foot, metre or even tonne without having to pick up a calculator. Generate both bulk and individual invoices in TRACS that can be printed, sent or exported to external financial packages to suit all business requirements.

    Video Gallery

    Enquiry, Order and Invoice Generation
  • Fast & Accurate

    Inventory Checks

    With our SMART Catalog indexing system, TRACS facilitates quick and accurate stock checking.

    Eradicate duplicate catalog entries, purchases and rentals with this configurable taxonomy for equipment catalog descriptions. With up to 16 user-defined attributes, TRACS SMART Catalog is fully customized to requirements for defining any equipment specification: size, weight, length, grade, model, connections, units and more. Efficient and accurate rolling stock checks replace arduous, time-consuming annual stock takes.

    Video Gallery

    Inventory Checks
  • Flexible

    Sales & Pricing Generation

    Simplify rental enquiry and order processes using a single, central pricing list in TRACS, accounting for various cost criteria including different currencies, mark-ups and margins with a built-in Price Calculator.

    Flexible accommodation for changing requirements, TRACS monitors each modification from enquiry through to final invoicing, ensuring every step is traceable for those orders that bear no resemblance to their original enquiry.

    Video Gallery

    Sales & Pricing Generation
  • Complete

    Purchase & Rental Audit Trails

    Every action made in TRACS is audited as you go, maintaining a comprehensive history against each stock item; from inspection and repair information, to original purchase price, cost of ownership and much more. The audit thread of every piece of equipment from receipt to disposal is available at the click if a mouse.

    TRACS also facilitates the storage and forwarding of internal notes and reports against enquiries, orders and deliveries.

    Video Gallery

    Purchase & Rental Audit Trails
  • Adaptable

    Delivery Management

    Easily track and manage items delivered to and from different locations through TRACS; handling all surrounding commercial transactions in one central data hub.

    Add or remove line items on a delivery in TRACS up to the point of dispatch to accommodate for any last minute changes to orders.

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    Delivery Management
  • Holistic

    Book-In, Repair & Inspection Management

    TRACS can readily be made available on handheld devices, greeting the user with a list of open tasks for completion and ensuring a job item is never missed. Whether booking-in, repairing or inspecting, TRACS will guide the user step by step through each equipment item and operational process.

    Manage booking-in of inward stock, work instruction sets from pre-prepared lists or customized workflows, issuing of Equipment Repair Advice Tickets (ERAT), inspection and repair processes, return of equipment to stock and preparation for delivery. Gain visibility of status and location throughout each step, in real-time.

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    Book-In, Repair & Inspection Management
  • Efficient

    Supplier Management

    TRACS handles the commercial arrangements relating to renting or purchasing third party equipment for use on client projects, stock replenishment, inspection and repair activities. Efficiently source, manage and fulfil complete orders from the TRACS Back Office System (BOS).

    Manage commercial arrangements with real-time status updates for anything from returning sub-rented equipment, to items held in storage.

    Video Gallery

    Supplier Management
  • Simple

    Inter-Company Transfers

    TRACS facilitates highly efficient rentals between Group subsidiaries, as full visibility and administrative management is speedily actioned between companies and across geographies.

    Manage and report commercial invoices (including any costs incurred during transfer of equipment between branches), outstanding equipment lists that have not yet been received, pick lists of equipment location and serial number, transfer reports detailing delivery of equipment and lists of equipment received by the requesting branch.

    Video Gallery

    Inter-Company Transfers
  • Comprehensive

    Stock Utilization Analysis

    TRACS provides complete management of information relating to total rental days, total idle days, utilization, days since lasted rented, average rental rate, total rental revenue, cost and ROI.

    With TRACS user-defined reporting tool SMART Dash, users can gain visibility of all key performance indicators in one place. Automatically distribute information to senior management and stakeholders for more informed business decisions.

    Video Gallery

    Stock Utilization Analysis
  • Fail-safe

    Triggers and Auto Alerts

    Customize TRACS to generate warning messages or alerts if users accidentally undertake system activities which don’t adhere to agreed business processes for example, arranging rental start dates before they are due to begin or proposing invalid quantities of equipment.

    Alerts can warn the user of rental periods commencing or expiring and much more.

    Video Gallery

    Triggers and Auto Alerts
  • Software Components

    TRACS Back Office System (BOS)

    The TRACS BOS sits at the heart of your business, understanding key processes and complementing existing ERP (Enterprise Resource Planning) systems. Manage rentals, inspections and repairs in one central data hub.
  • Software Components

    TRACS SMART ERP

    TRACS complements existing ERP systems, adding an operational layer to standard corporate information management.
  • Software Components

    TRACS Mobile

    Available on the latest and most cost effective handheld technology, the TRACS Mobile app can be used anytime, anywhere – from the warehouse to the field and anywhere in-between.
  • Software Components

    TRACS SMART Catalog

    SMART Catalog offers a configurable taxonomy for equipment catalog descriptions preventing duplicate catalog entries, purchases and rentals.
  • Software Components

    TRACS SMART Search

    Search local, national or global equipment inventory on any group, sub-group for an instant snapshot overview of availability; eliminating any delay in getting the right equipment, to the right place.
  • Software Components

    TRACS SMART Dash

    SMART Dash is a fully customized, user-defined comprehensive reporting tool for all operational information, facilitating future planning through Key Performance Indicator reporting.
  • TRACS Back Office System (BOS)
  • TRACS SMART ERP
  • TRACS Mobile
  • TRACS SMART Catalog
  • TRACS SMART Search
  • TRACS SMART Dash
  • Software Components

    TRACS Back Office System (BOS)

    The TRACS BOS sits at the heart of your business, understanding key processes and complementing existing ERP (Enterprise Resource Planning) systems. Manage rentals, inspections and repairs in one central data hub.
  • Software Components

    TRACS SMART ERP

    TRACS complements existing ERP systems, adding an operational layer to standard corporate information management.
  • Software Components

    TRACS Mobile

    Available on the latest and most cost effective handheld technology, the TRACS Mobile app can be used anytime, anywhere – from the warehouse to the field and anywhere in-between.
  • Software Components

    TRACS SMART Catalog

    SMART Catalog offers a configurable taxonomy for equipment catalog descriptions preventing duplicate catalog entries, purchases and rentals.
  • Software Components

    TRACS SMART Search

    Search local, national or global equipment inventory on any group, sub-group for an instant snapshot overview of availability; eliminating any delay in getting the right equipment, to the right place.
  • Software Components

    TRACS SMART Dash

    SMART Dash is a fully customized, user-defined comprehensive reporting tool for all operational information, facilitating future planning through Key Performance Indicator reporting.
  • TRACS Back Office System (BOS)
  • TRACS SMART ERP
  • TRACS Mobile
  • TRACS SMART Catalog
  • TRACS SMART Search
  • TRACS SMART Dash

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